An overview, not an Excel list
- Every running project with status and progress
- Ordered by project type and directory
- Global milestones across all projects
Multi-project management software for firms with many projects.
Consultancies and IT service providers rarely run just one project. teamspace gathers the whole project landscape into one overview: ordered by type and directory, with status, progress, global milestones and utilisation across every project. Part of project management in teamspace.
What many projects demand
Many projects need three things at once
A single project all but steers itself. Once ten or thirty run in parallel, something else decides the outcome: whether the landscape stays ordered, who is working on what and when, and when a project starts to drift.
Utilisation across projects
- Schedule staff across several projects
- Leave and sickness factored in automatically
- Clashes surface before a project starts
Early warning, not a post-mortem
- Warning levels by the status-light method
- Thresholds per metric, as a value or a percentage
- The notice goes out automatically
The whole project landscape
Every project stands in one overview
The multi-project overview shows each running project with status and progress. Project directories order the landscape like folders, project types group it by kind, and global milestones show the standing of several projects at once.
Overview Directories Milestones
All projects · May 2026
12 projects
Directories · Effort
All projects Development · Q3 Customer projects Maintenance
Customer project
Customer portal · Relaunch
PRJ-014
62 %
Sign-off 12 Jun
ERP rollout North
PRJ-021
38 %
Go-live 30 Jul
Internal project
Website relaunch
PRJ-033
100 %
completed
CRM data migration
PRJ-009
24 %
Pilot 18 Jun
global milestone on plan
1 on amber Structure
Every new project starts with structure
Running many projects, you do not want to start from scratch each time. In teamspace every project takes a project type, such as customer project, rollout project or maintenance. A type brings its own workflow and its own approval rule, and through a template it also brings the phases, milestones and roles.
A new project inherits this structure automatically. When it comes from a confirmed order, that happens in one click, line items included as subprojects or work packages. Project directories break the landscape down further, by financial year, office or practice, mounted as a drive via WebDAV if you wish.
Directories nest and aggregate the effort of the projects inside them. A "Development" directory with a subfolder per quarter shows at a glance which projects are due in Q1 to Q4 and how many hours sit in each, a simple way to lay the year's scheduling out in front of you.
- Project types with their own workflow and approval rule
- Templates bring phases, milestones and roles
- Project from order in one click, with the structure carried over
- Directories nest and aggregate effort, say by quarter
Milestones
One date, visible across many projects
In multi-project management, milestones are more than a deadline per project. teamspace knows three kinds. A project milestone belongs to a single project. A global milestone is visible in every project and so can be shared across many, a trade-show date or a release that several projects depend on.
A virtual milestone goes a step further: it surfaces a scenario, a particular combination of projects, without wiring those projects rigidly together. Global milestones appear in the team calendar if you wish, so a shared date shows up everywhere it counts.
- Project milestone: the deadline of a single project
- Global milestone: visible in every project, shared
- Virtual milestone: surfaces a project scenario
“We mostly work with the budget column.”
Utilisation
Utilisation totals up across every project
The most common bottleneck in multi-project management is not a single project but one person scheduled across four at once. teamspace schedules staff across several projects and totals their load. Absences through leave and sickness flow in automatically.
Schedule someone beyond their free capacity and the staffing assistant flags the clash before the project starts. The view switches between project, person and organisation, so the same person shows up once per project and once across all projects. The full depth sits in capacity planning (enterprise).
- Schedule by department, client or skill, and the system filters
- Graphical utilisation per person and week
- Coarse by the month, fine by the day, both usable in parallel
20 minutes
We'll look at your project landscape.
In 20 to 30 minutes we go through your project types, your directory structure and your utilisation. You get a clear first read on where teamspace fits with you.
Three angles
The same projects from three views
Project leads, resource owners and leadership look differently at the same data. teamspace switches the view rather than duplicating the data.
Project
What is due in this project?
- Phases, work packages and owners
- Progress and status per element
- Milestones with an advance-warning date
Person
What is this person working on?
- Utilisation per person and week
- Deployment across several projects merged
- Clashes visible before the start
Organisation
How does the whole firm stand?
- Every project with status and progress
- Utilisation across teams and offices
- Global milestones at a glance
Early warning
Problems show before the close
teamspace works with three warning levels by the status-light method: notice, warning and critical warning, in green, amber and red. For each key metric you set the threshold, as a fixed value or as a percentage. When a project breaks a threshold, the notice goes out automatically, by email if you wish.
Across the portfolio that means: you see at a glance which of the running projects is on green, which breaks the budget threshold and which has a date slipping. Every milestone carries an advance-warning date too, so a looming delay is on the radar early, not only at the month-end close.
Reporting
Reporting runs on two levels
In multi-project management two vantage points matter. Per project, plan vs actual, margin and earned value analysis are available current to the day, from the hours and cost already captured. Across all projects, the overview shows the standing of the landscape with status, progress and global milestones.
Because both levels work off the same capture, every figure in the portfolio leads in a few clicks down to the single entry that caused it. How deep that goes per project, project controlling shows.
- Per project: plan vs actual, margin, earned value
- Across all projects: status, progress, global milestones
- Drill-down from the overview to the entry
Part of project management
Multi-project management is project management's overview
Steering several projects in parallel is not an add-on module but the view from above onto the projects you already run in teamspace. From the work breakdown structure through capacity planning to controlling, in one overview.
See project managementMore from project management
Use cases that dock straight on
The multi-project view shares its data with these areas, without anyone maintaining anything twice.
Capacity planning
Schedule staff across projects, utilisation per person and week, clashes visible early.
Learn moreProject controlling
Plan, actual and forecast current to the day, with margin and status light down to the single entry.
Learn moreEarned value analysis
Project the rest from the value completed, with schedule and cost variance.
Learn moreWork breakdown structure
Main project, subproject, work package, phase and milestone, freely combined.
Learn moreProject billing
Approved hours become the invoice, fixed price and time-and-material side by side.
Learn moreProject time tracking
Log time on project, phase or task, the source of every utilisation and controlling figure.
Learn moreProject documentation
Wiki, files and minutes stay on the project, findable across every project.
Learn moreKanban board
Move work packages in an agile flow, the same element in the structure and on the board.
Learn moreScrum board
Pace a backlog from several projects into sprints, by owner and capacity.
Learn moreIn overview
What multi-project management software must do
Multi-project management software runs several projects in parallel from a shared data base: it orders the project landscape, plans resources across projects and makes the standing of every project visible at once. The difference from a single project plan lies not in more functions but in the vantage point: not one project in detail, but many projects in relation to one another.
Two variants are often drawn apart. In programme management, several projects pursue a shared goal and have to be aligned with one another. In project portfolio management, the projects have different goals but compete for the same people and budgets. teamspace covers both cases, because projects, utilisation and analysis sit on one capture. Anyone who puts the strategic selection front and centre finds it in the project portfolio software.
Day to day, good multi-project management comes down to one thing above all: never maintain anything twice. The hour a consultant logs on a work package feeds utilisation, controlling and later the invoice. Global milestones appear in the team calendar if you wish. And a work package can be worked classically in the work breakdown structure or in an agile flow on a Kanban or Scrum board, without being created twice.
Related modules
Three modules dock straight onto the project.
Steering many projects almost always means dealing with the hour, the invoice and the contact. Here are the shortest routes there.
Time tracking
Hours land on the work package and are the basis for utilisation, controlling and billing.
- Log on project, phase or ticket
- Billable or internal kept apart
- Approvals stay traceable
Invoicing software
Completed project work becomes the invoice, with hourly rates, flat rates and billing rules.
- Partial, progress and final invoices
- ZUGFeRD and XRechnung
- Hand-off to DATEV
CRM software
The accepted quote becomes the project. Order and customer file stay linked to it.
- Quote, order and project linked
- Customer file on the live project
- Shared data, no double upkeep
Call
Let's bring order to your project landscape.
You show us how many projects run in parallel and where it snags today. We show how teamspace turns that into an ordered overview.
Frequently asked questions about multi-project management software
What is multi-project management?
Multi-project management is the planning, monitoring and steering of several projects running in parallel. Rather than looking at each project on its own, it is about the relationship between them: shared resources, competing deadlines and the standing of the whole project landscape at a glance.
How do I keep an overview with many projects?
The multi-project overview shows every running project with status and progress. Project directories order the landscape like folders, by financial year, office or practice; project types group it by kind. Global milestones show the standing of several projects at once.
What are global milestones?
teamspace knows three kinds of milestone. A project milestone belongs to a single project. A global milestone is visible in every project and so can be shared across many, for example a release or a trade-show date. A virtual milestone surfaces a scenario made up of several projects. Global milestones appear in the team calendar if you wish.
How do I see whether a person is overloaded?
In the person view, utilisation stands per person and week, merged across every project. Schedule someone beyond their free capacity and the staffing assistant flags the clash before the project starts. Leave and sickness are factored in automatically.
Can teamspace schedule by skill?
Yes, scheduling can run by department, client or skill. The system filters the matching people; the planner makes the assignment. There is deliberately no automatic assignment by skill, the decision stays with you.
How early does teamspace warn of problems?
teamspace works with three warning levels by the status-light method: notice, warning and critical, in green, amber and red. For each metric you set the threshold, as a value or as a percentage. On breach, the notice goes out automatically. Every milestone carries an advance-warning date as well.
What separates multi-project management from portfolio management?
Multi-project management is the operational view: who works on which project when, where are the clashes? The project portfolio is the strategic view: which projects are profitable, where is the risk? teamspace runs both from the same data base.
Can a project be run classically and in an agile flow?
Yes. A work package lives in the work breakdown structure and can move, automatically if you wish, onto a Kanban or Scrum board. It is the same element in two views, not created twice.
Where is the multi-project data stored?
All data is processed in certified data centres in Frankfurt am Main, exclusively within the EU. teamspace is made in Germany, hosted in an ISO 27001 certified data centre in Frankfurt and GDPR-compliant. The contracting party is 5 POINT AG, based in Darmstadt.