Capture project hours
- Log live or after the fact in the system.
- Capture daily working time with check-in and check-out.
- In the office, working from home or on the move via the web app.
Project time tracking software, quick and simple online.
With teamspace project time tracking your team logs hours online: in the office, working from home or on the move via the web app. Live or after the fact, with a stopwatch, templates or a time matrix. Client billing runs through the built-in invoicing software, and activity records and timesheets are produced automatically.
At a glance
The logged hour becomes invoice and margin.
Project time tracking software logs every working hour against a project, an activity or a task. That makes visible who worked on what, whether the time is billable to the client, and how economically a project is running.
Bill the client
- Billable hours go straight onto the next invoice.
- Payment plans and billing rules apply automatically.
- The activity record and timesheet are produced with it.
Analyse, current to the day
- Working time and labour cost per project in view.
- Plan vs actual on time and cost, not only at month-end.
- Margin per project calculated automatically.
Two views
Attendance and project time from one entry.
With teamspace your team keeps two views without logging hours twice. The attendance time documents the whole working day including breaks: you check in and out flexibly, in the office, working from home or on the move.
The project time covers only the blocks logged against concrete projects, for example two hours on project A and three on project B. Breaks do not count, but every entry assigns the hour to one activity and one project unambiguously. If project time differs from attendance, the system flags it.
Four ways to log
Four ways to log a project hour.
A normal day's work, a routine day or capture to the minute: My Day, template, time matrix and stopwatch all feed the same project time account. Each person takes the route that fits the moment.
My Day Time matrix Stopwatch
My Day
Monday, 11/05/2026
00:34:18 running
Client · Project Logged
- 3:00
Müller GmbH
Consulting · Concept
- 2:00
Schmidt AG
Rollout · Workshop
- 0:30
Internal
Team call
3 entries Σ 5:30
Template · Standard day
3 projects pre-filled
Time matrix · W20
Mon–Fri Project MonTueWedThuFri
Müller GmbH 3.0 2.5 1.5
Schmidt AG 4.0 2.0
Internal 0.5 1.0
one week, all projects at a glance
Live, after the fact, from a template or in the matrix: four ways, one project time account.
Order becomes project
From the client order straight into the project.
Service firms usually assign their project hours to concrete client orders. In teamspace an order becomes a project in one click: the effort line items become work packages the team logs hours against straight away. That avoids double upkeep between order and project.
If you need a deeper breakdown, you plan the project classically with a work breakdown structure of phases and work packages. Either way the bridge to later billing stands from the start, because every hour knows which line item it belongs to.
Approval and proof
Approve project hours and prove them.
Checkable
Timesheet with approval
- Project leads or managers review and approve directly.
- Once approved, the hours are locked.
- The timesheet sends at the push of a button.
Automatic
Activity record with the invoice
- It appears in your house style, like the invoice.
- Checkable online and sendable for signature.
- Still editable before it goes out.
Kept apart
Billable or internal
- Billable and internal hours stay apart.
- An internal discussion appears on the record only if it should.
- Filterable and analysable across all project time.
Category and area
Every hour knows whether it is billable.
As you log, teamspace assigns every project hour a category that sets its billability, and optionally an area. So at the point of capture it is already settled whether an hour is billable to the client, stays internal or is not billed at all.
Both can be filtered and analysed. The ratio of billable to captured time gives the utilisation rate per person, team or project, without anyone sorting hours by hand at month-end.
Intro call
Bring along a typical project day.
In the call we walk through your capture routine: how your team logs, what is billable, and how the hour runs from the entry to the margin.
Traceable
Locked hours stay checkable.
Project hours can be locked: by the staff themselves, centrally by an authorised person or automatically after a deadline, separately for attendance and project hours. Per person you can set how many days back changes are allowed.
teamspace records every correction with editor and timestamp, so start, end and change stay traceable without gaps. Once approved, the hours are locked. That keeps capture cleanly documented in line with the legal duty to record working time, without anyone maintaining an Excel history.
“Time tracking is far simpler and more convenient than in Excel.”
Billing
Bill project hours to the client.
Thanks to the built-in invoicing software, billable hours are released for the next invoice automatically, with no transfer into a second system. Hourly rates hang on items and client-specific price lists; a different rate can be set for individual people or subprojects.
teamspace adds surcharges for night, weekend and public-holiday work automatically, and a client's or order's individual payment plans and billing rules apply at approval. How hours, flat rates and travel expenses become an invoice is shown by project billing.
Controlling
Analyse captured project hours, current to the day.
How much working time went into which project? Which one overruns on time, which on labour cost? teamspace answers this current to the day, not only at month-end close. Custom reports show exactly the metrics your project controlling needs.
From captured hours and stored rates the system calculates margin per project automatically. Planned and logged hours can be set side by side and feed into capacity planning. So bottlenecks become visible while there is still room to steer.
Who it's for
Who project time tracking software suits.
teamspace is built for service firms whose value comes from the work of their team members.
Management consultancies
Hours per engagement, utilisation per consultant and team, margin per project.
Industry pageIT service providers
Hours on orders and service contracts, with checkable timesheets per client.
Industry pageArchitecture and engineering practices
Capture per work phase, travel time and travel expenses per project.
Industry pageMore from project management
What borders on project time.
The captured hour is the raw material for steering and billing. These areas go deeper into individual questions around the project, the numbers and the plan.
Project controlling software
Plan vs actual, forecast and margin, current to the day from the logged hours.
Learn moreProject billing software
Hours, flat rates and travel expenses become the invoice in one click.
Learn moreWork breakdown structure
Phases, work packages and milestones to log the hours against.
Learn moreCapacity planning
Planned against logged hours, utilisation per person and week.
Learn moreMulti-project management
Several projects in parallel, each with its own utilisation and margin.
Learn moreEarned value analysis
Steer progress and cost together, with schedule and cost variance.
Learn more
At a glance
Project time tracking is one view of project management.
The logged hour is the start. From it come plan vs actual, forecast, margin and billing. How teamspace plans, steers and analyses projects, from structure through controlling to capacity, is shown by the project management overview.
To project managementProject time tracking features at a glance.
Included in the plan, no module surcharge.
Capture
- My Day with top projects and templates
- Live logging or capture after the fact
- Built-in stopwatch, to the minute
- Time matrix for weekly logging
- Templates for recurring activities
- Save an entry as a draft, carry over a reference day
- Check-in and check-out for daily working time
- Web app for iOS, Android and desktop
Approval and proof
- Category per entry: billable, internal, non-billable
- Checkable timesheets with an approval workflow
- Automatic activity records with every invoice
- Internal and external approval (project lead or client)
- Locking and edit deadlines with an audit trail
- House style for records and invoices
Billing and analysis
- Built-in invoicing software
- Rates by person and subproject, price list per client
- Surcharges for night, weekend and public-holiday work automatically
- Individual payment plans and billing rules
- Custom project reports and plan-vs-actual comparison
- Margin per project automatically
End to end
Project time tracking as a continuous chain.
Project time tracking does not pay off at a single point but along the whole way from the entry to the margin. An hour is logged, assigned to a category, checked and locked via the timesheet where needed, valued at the right rate and booked as a billable line item or as internal time. From the same data come the invoice, the activity record and the margin, without anyone switching between spreadsheets.
This is where project time parts from plain working time. Working time says when someone worked, project time says on what, and it assigns each block to an activity and a project. Only complete capture makes the actual labour cost visible and sets it against the revenue. Both views can be kept on their own or combined.
teamspace has been developed in Darmstadt since 1999 and is run in an ISO 27001 certified data centre in Frankfurt am Main, with data processing staying within the EU. For service firms that have kept capture, billing and steering in separate tools, this is the point where everything traces back to the same logged hour.
Related modules
Three modules hang on project time.
Behind every logged hour stand the capture itself, the invoice and the client with their terms. These three modules mesh directly.
Time tracking
Attendance and project time, the basis for plan vs actual, margin and billing.
- Log on project, phase or ticket
- Billable or internal kept apart
- Approval optional via the timesheet
Invoicing software
Billable project hours become the invoice, with rates, flat rates and rules.
- Quote, order, invoice, reminder
- ZUGFeRD and XRechnung
- Hand-off to DATEV
CRM software
The client's address, contacts and terms sit on the contact.
- Organisations, contacts, activities
- Price list and layout per client
- Shared data, no double upkeep
Intro call
Let's look at your capture routine together.
You show us how your team captures and bills hours today. We line up logging, approval and billing to match, then you know whether teamspace fits your projects.
Frequently asked questions about project time tracking
What are project hours?
A project hour measures the effort a team member put into a project task. It can be a client project or an internal project. The key property is that the project hour assigns the captured time unambiguously to a particular activity and a particular team member.
How does project time differ from working time?
Working time, or attendance time, is the total number of hours in a day including breaks, but it says nothing about what was actually worked on. Project time assigns individual parts of the working time to concrete activities within a project, without breaks. Both views can be kept on their own or combined in teamspace.
How does project time tracking differ from a digital timesheet?
Project time tracking is the ongoing activity: every hour is logged against a project, with category and rate. The timesheet is a checked assembly of these entries for a period, released by the project lead or a manager. How the plain entry works in detail is shown by the page on project hours.
In what ways can project hours be logged?
In four ways, depending on the situation: through My Day with the recently used projects and templates, from a template for recurring working days, day by day in the time matrix for a whole week, or to the minute with the built-in stopwatch. All routes log to the same project time account.
Can I use teamspace when working from home or on the move?
Yes. teamspace works as a web app in the browser on desktop and on iOS and Android. Team members log hours flexibly, whether at the desk, working from home or on the move.
How are project hours approved before billing?
teamspace offers two tools. Checkable timesheets assemble project hours individually and go to the project lead or manager for review and approval. Activity records are produced automatically with the invoice and can be put to the client for external confirmation. Locked hours stay traceable with editor and timestamp.
How do project hours get onto the invoice?
Through the built-in invoicing software. Billable hours are released for the next invoice automatically. Rates run through items and price lists, per person and subproject, with the right price list per client. Surcharges for night and weekend work and individual payment plans and billing rules apply automatically.
What analyses does the software provide?
Custom reports show the project metrics that matter to you: working time per project, labour cost, plan vs actual on time and cost, and the margin the software calculates automatically. Planned and logged hours can be set side by side and feed into capacity planning.