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Mobile capture
App with offline mode, receipt photo, optional GPS-based distance tracking. Travellers never lose a receipt.
Travel expense management: from trip to reimbursement.
With teamspace travel expense management, employees log trips on mobile, photograph receipts, the system calculates mileage and per-diem rates. Hand-over goes either to payroll or directly into the client invoice.
What travel expense software has to do
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Per-diem rates
Mileage rates, domestic and international daily allowances, meal allowances by absence duration. Configurable per tariff and country.
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Payroll or client hand-over
Personal travel costs go to payroll. Travel that is billable to the client is added to the invoice in one click.
Features around travel expense management
Capture
- Create trip with start, end, client
- Distance by kilometre or per-trip flat rate
- Receipt photo per app
- Daily allowances calculated automatically
- Overnight stays with receipt
Analysis and hand-over
- Domestic and international per-diem rates
- Meal allowances by absence duration
- Private-use share logic
- Hand-over to DATEV, Lexware, Sage
- Client invoice with receipt attachment
What travel expense management delivers
Travel expenses are a classic admin bottleneck: receipts end up in shoe boxes, Excel templates are messy, allowances are calculated incorrectly, and client travel sometimes lands in payroll and sometimes on the invoice. teamspace integrates the whole flow into one cloud platform.
Mobile capture with offline mode
Travellers photograph receipts in the app, capture distances via GPS or manually, document overnight stays. The app stores offline and syncs at the next connection. No receipts are lost abroad without signal.
Per-diem logic by country
teamspace ships with the standard rates: 0.30 € per kilometre (with a higher rate for passengers), domestic daily allowances (small 14 €, large 28 €) and international rates by country from the official table. Configurable per tariff if your own rates apply.
Client travel vs. personal expense
teamspace separates client travel (added to the invoice) and personal expense (paid by employer, runs through payroll). Each trip is marked with its purpose and posts to the correct ledger automatically.
Reviewed in a requirements check
You are considering whether teamspace can modernise travel expenses in your organisation? In a 15- to 30-minute meeting we review your trip logic, allowances and payroll interface.
Frequently asked questions on travel expense management
How does the mileage rate work?
Distance per trip is captured manually or via GPS. The system applies the configured rate (e.g. 0.30 € per kilometre per the German federal travel act). Higher rates for passengers can be configured.
Which daily allowances are supported?
Domestic allowances (small 14 €, large 28 €) and international rates from the German finance ministry table. Meal allowances are calculated by absence duration (more than 8 hours, 24 hours).
How does this connect to the client invoice?
Travel costs billable to the client flow directly into the invoice. Personal travel costs go to payroll. More on the order processing page.
Can trips be captured directly on a smartphone?
Yes. The mobile app is standard, with offline mode and receipt photo capture. More on digital receipts.
How is the hand-over to payroll?
In the DATEV, Lexware or Sage format. Private shares, advances and reimbursements are posted correctly. More on DATEV export.
Travel expense management, reviewed in 15 minutes.
In the requirements check we walk through your trip rules, per-diem configuration and payroll interface.