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teamspace

Features professional services firms need day to day.

teamspace is cloud software for professional services firms with nine modules, from time tracking through projects and CRM to invoicing. You switch on only what you need, and every module works with the same data.

4.8 / 5.0 ProvenExpert More than 20,000 users Since 1999
con|energy consultInnoface GmbHWAHLER Human ResourcesModulAchtPitzek GMP Consulting
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Time tracking
Projects
Billing
CRM
Tickets
Teamwork
HR
Workplace
Quality

Nine modules, one system.

Modules from three areas that reinforce each other: steering, delivery and billing.

Quality management

Review, approve and version documents. With templates, permissions and a wiki, the tools for an ISO 9001 manual.

  • Document approval
  • Versioning
  • ISO 9001 manual

Across all modules

Analyse, connect, extend it yourself.

Controlling brings together what the nine modules record. Towards the outside, the MCP server, the REST API and ready-made integrations open teamspace up to your AI and your own tools.

Controlling

Reports from every area, plus cost accounting with cost centres, allocations and contribution margin per project, client and department.

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AI in your ERP

You connect an AI of your own. It only sees what the signed-in person is allowed to see, and it decides nothing by itself.

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MCP server

Claude, ChatGPT or Cursor look things up directly in teamspace, with a separate connection for each purpose. In every edition.

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Vibe coding

With a coding agent you build small apps of your own on your teamspace data, such as an overview for project leads.

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Integrations & API

DATEV, Microsoft Teams, Outlook and calendars are connected out of the box. For everything else there is the open REST API.

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How the modules work together

One hour, one ticket, one invoice. All on the same data foundation.

The real advantage of teamspace is not the feature list, it is their shared foundation. Data is captured once and available everywhere, with no interfaces to maintain and no double entry.

  1. CRM

    Quote accepted

    The client accepts the quote. It becomes a project automatically.

  2. Project management

    Project created

    The project starts with budget and team. Every hour logged counts against the budget.

  3. Time tracking

    Hours logged

    Tracked hours land on the project and become the invoice basis. No CSV export in between.

  4. Invoicing software

    Invoice written

    The logged hours appear on the invoice, nobody retypes them. If needed, it goes out as ZUGFeRD or XRechnung.

Everything a mid-sized business needs, in one system.

Josef Steiner, managing partner, avasis unity GmbH

At avasis unity, CRM, quotes, projects, time tracking, invoices, support and HR now all run in the same software.
avasis unity GmbH

What a services platform must do

What features a professional services platform needs.

Software for professional services bundles the tools a project-based firm runs its day on: tracking time, steering projects, billing, managing sales and clients in a CRM, handling requests through a service desk, running HR and working together as a team. What matters is not the length of the list, but that these tools share the same data. An hour booked today then belongs to the project, the invoice and the utilisation view at once, without anyone re-keying it.

  1. Sales process

    How do we keep winning the right work?

    Pipeline, opportunities, activities and ABC classification in one system, with every enquiry kept on the contact.

  2. Project delivery

    How do we deliver reliably and profitably?

    Planning, resources, plan-vs-actual and project margin in real time, and the work itself happens on the project.

  3. Billing process

    How do we turn work into revenue quickly and completely?

    Time capture, billing rules, invoicing and revenue forecast, without anyone retyping hours.

  4. Business steering

    How do we lead on current data?

    A management dashboard with eight key KPIs and your own traffic-light logic, fed by every module.

These are four of the seven core processes teamspace covers.

Quick call

Which modules fit how you work day to day?

Not sure where to start? We walk through your requirements in 30 minutes and recommend the right module mix.

Get your answers

Three editions, built cumulatively.

You pay per active user per month. Every higher edition includes everything from the one below, and switching is not a migration.

office

The complete package for service businesses: projects, billing, CRM and tickets.

19 € per user / month
  • HR package (people, working time, teamwork)
  • Project management and project time tracking
  • Billing (quotes, orders, invoices)
  • CRM
  • Ticket system
  • HR+ (travel expenses, commissions, employee development)
Recommended

enterprise

Advanced steering with capacity planning, sales, quality and DATEV.

24 € per user / month
  • Everything in office
  • Capacity planning
  • Incoming invoices
  • Sales pipeline
  • Quality management
  • DATEV interface
  • Bank interface

projectfacts projectfacts

Tailored solution on the teamspace foundation for special requirements.

29 € per user / month
  • Everything in enterprise
  • Extended configuration in every module
  • Industry-specific adjustments
  • Bespoke interfaces
  • Custom roles and permissions
  • Dedicated personal support
See pricing and terms Feature overview by edition

Step by step

Start with one module, add more any time.

No one has to roll out all nine modules at once. Many teams start with time tracking and projects, then add billing and CRM later. Switch on a module and the existing data links up automatically where it fits: the client from CRM shows up in the project, the hour on the project lands on the invoice.

A later expansion is therefore not a data migration, just a checkbox. What you do not need today, you activate when the time comes.

Made in Germany

Every module. One hosting in Frankfurt. One privacy standard.

Whichever module you activate, hosting, security, privacy and contracting partner are identical: an ISO-27001-certified data centre in Frankfurt am Main with processing in Europe only, one data processing agreement covering every module rather than one per module, and 5 POINT AG as your contracting partner under German law.

  • Data centre in Frankfurt Data centre in Frankfurt
  • GDPR compliant GDPR compliant
  • Developed in Darmstadt Developed in Darmstadt
  • 5 POINT AG since 1999 5 POINT AG since 1999

What every module shares

Features you will not find in the module list, but that work everywhere.

Permissions and security

  • Role-based permissions per module and record
  • Need-to-know access for sensitive engagements
  • Two-factor authentication, optional
  • Audit log for critical actions

Mobile and integrated

  • Installable web app (PWA) on iOS and Android
  • Microsoft Teams calendar integration (optional)
  • Fully responsive web interface

Reporting and export

  • Real-time reporting, not just at period end
  • Export as CSV, Excel, PDF
  • DATEV export for accounting
  • REST API for external tools
  • Configurable dashboards per role

Other ways through teamspace

Prefer to start by industry or process?

Solutions for your industry

From management consultancy to architecture practice: which modules work together in your field, and in what order.

Learn more

The seven core processes

From sales and delivery to billing and company control: how teamspace connects a service firm's processes.

Learn more

Frequently asked questions about features

Are the modules truly integrated?
Yes. A time entry appears in the project automatically, becomes the basis for the invoice and flows into reporting. No manual transfers, no interfaces to maintain.
Which modules are in which edition?
teamspace comes in three editions, built cumulatively. office includes time tracking, teamwork and HR basics, plus project management, billing, CRM and the service desk. enterprise adds capacity planning, quality management, incoming invoices, DATEV and the REST API. projectfacts adds extended configuration, bespoke interfaces and custom roles and permissions. Details and pricing on the pricing page.
Is there an API?
Yes. teamspace exposes a REST API for exporting and importing data or connecting it to your own tools, for example BI, accounting or in-house apps. Which systems are ready-integrated and what runs over the API is shown on the Integrations & API page.
Are mobile devices supported?
Yes. teamspace runs as an installable web app (PWA) on iOS and Android, on your home screen like an app, plus a fully responsive web interface in the browser. Time tracking, travel expenses and documents are available on the go (with an active connection).
How does the Microsoft Teams integration work?
Teams meetings can be created in the teamspace calendar and joined straight from it. Teams calls appear in an overview and in the CRM call list; per call you can log hours, add CRM notes, create tickets or schedule follow-ups. More on Microsoft Teams integration.
Can we activate only selected modules?
Yes. You choose the modules that matter to you. Data for other modules only appears once you activate them, so the system stays cleanly structured.
Can modules be added later?
Yes, at any time. Existing data is linked automatically where it fits. No migration needed.

First call

Which modules are right for you?

In a short first call we review your requirements and recommend the module mix that fits your size and industry.

Book a call