Architecture and engineering practices bill by a fee table set out in law. teamspace runs the fee table, the hours on the work phases and the billing in one place, without transferring the fee by hand from Excel into the invoice.
The day-to-day in the office
More than a calculator
A HOAI calculator gives you the number. There are three things it does not do that matter in the day-to-day of the office.
Enter the fee zone, eligible costs and refurbishment surcharge, the fee table per HOAI 2021 calculates work phases 1 to 9 and writes them as invoice line items. No retyping from an Excel table.
Staff log their time directly on LP 5 or LP 8, in the office and on site. Plan-vs-actual per phase grows out of these entries, without the parallel time list alongside.
Contribution margin and post-calculation per phase and per engagement, with travel costs and third-party costs offset. You see the profitability while there is still something to adjust.
HOAI fee
Calculate your fee in 30 seconds.
Enter the fee zone, eligible costs and work phases, the HOAI calculator estimates the fee. In the software it becomes, with one click, the project that the hours log to and that the billing emerges from.
The HOAI fee
The basic fee results from the fee zone, eligible costs and the commissioned work phases. The change orders and special services, however, decide the project's success: whoever spots them early, documents them cleanly and bills them consistently secures additional fee. teamspace runs them with their own plan-vs-actual trail, so the margin picture of the basic engagement is preserved.
Honorarzone
III
Anrechenbare Kosten
1.200.000 €
Honorarsatz
Mittelsatz
LP 6 und 7 ebenso als Anteil · Stunden buchen direkt auf die Phase
eigene Plan-Ist-Spur · getrennt vom Grundhonorar
Was die Marge bewegt
Das Grundhonorar steht in der Tafel und ändert sich nicht. Über das Ergebnis entscheidet die zweite Spur: jeder Nachtrag mit eigener Plan-Ist-Spur, sauber vom Grundauftrag getrennt.
Das Honorar steht in der Tafel. Über die Marge entscheiden die Nachträge.
Change orders
In nearly every project additional services arise, whether through the client's change requests, new requirements or changed conditions. For these to become billable fee, change orders have to be spotted in time, documented traceably and cleanly separated from the basic engagement.
teamspace supports exactly these processes without extra effort, so no billable service gets lost.
Hours on the phase
Only on the work phase does an hour become economically analysable. From the accepted fee proposal, a project is created with one click, the work phases stand as work packages, fee shares and budgets are carried over. Your staff log their hours directly onto them.
This way it is visible at any time which work phases are on plan and where adjustment is needed.
The path of a building project
One continuous path, without transferring between HOAI table, time list and accounting: the fee proposal becomes the project, the logged hours become the billing.
Record the fee zone and eligible costs, the fee table calculates the work phases. Activate or exclude phases, depending on the engagement.
Staff log their time on the relevant work phase. Site-management drives to the kilometre, receipts attached by photo.
Per work phase and per work package the dashboard shows planned hours, actual hours and contribution margin, up to date daily.
On reaching a phase completion, the down payment invoice is created per the phase share, with a security retention where agreed.
The final invoice offsets all down payments, shows change orders separately and goes to the client as ZUGFeRD or XRechnung.
Start
We take over master and project data from Excel, including a one-off structuring of your HOAI engagements, fee tables and hourly rates. The basic setup takes a few days, a dedicated process consultant accompanies you up to go-live.
Profitability
Many planning practices only know after a project closes whether an engagement was profitable. By then it is too late for corrections. teamspace makes the margin visible while the project is still running.
This turns gut feeling into a sound basis for your decisions.
Site supervision on location
During site supervision, travel costs, receipts, documentation and third-party costs arise continuously. In teamspace each of these hangs on the building project, not in a collected expense claim at year end or a separate notebook.
This keeps costs, documentation and project information complete and traceable in one place at all times.
“We mostly work with the budget column.”
Three focuses
Three profiles, three focuses. teamspace fits all three, with their respective workflows.
Architecture practices work phase-oriented, often on several building projects in parallel. Beyond design quality, the clean assignment of services, times and fees decides the commercial success.
Braucht besonders
teamspace runs building projects structured by work phases, captures times cleanly and bills services traceably, as a continuous basis for steering, records and fee.
Engineering practices work on technically complex projects with many parties, long durations and high demands on documentation. Profitability here arises above all from clean planning and reliable figures.
Braucht besonders
teamspace creates a central basis for projects, times and billing. Engineering practices see project status, utilisation and profitability at any time, without laborious analyses by hand.
Planning practices coordinate several specialist disciplines and project parties. The effort for coordination and billing grows with every interface, especially when the information is spread across different systems.
Braucht besonders
teamspace bundles steering, time tracking and billing in one system. This way planning practices keep the overview even with many parties and steer projects profitably.
Public-sector clients
Whoever works for municipalities, federal states or federal agencies has to meet the requirements for electronic invoices reliably. In teamspace the XRechnung emerges directly from the engagement, without a separate administrative process.
This way public-sector and private clients can be served with the respective fitting invoice formats.
Range of functions
Included in the tariff, without a module surcharge.
Initial call
Let us run a building project through once.
Bring a typical engagement with a fee zone, eligible costs and a few change orders. In the initial call you see how the line items emerge from the table and where your HOAI logic is mapped.
Modules
Seven areas mesh together on one data foundation, from the fee proposal through the hour to the paid invoice.
Fee tables, fee zones and work phases, produced as invoice line items.
Learn moreSteer projects and work phases in a structured way, with plan-vs-actual per phase.
Learn moreHours directly on project and work phase, mobile and in the browser.
Learn moreDown payment and final invoice directly from the project.
Learn moreUtilisation and availability across all projects, spot bottlenecks early.
Learn moreSite diary, minutes and photos on the project, retained in audit-proof form.
Learn moreClients, specialist planners and suppliers with project history in one place.
Learn moreFee, hours, travel costs and billing hang on the same base. The analyses emerge from the same transactions, not from parallel lists.
Fee zones I to V, refurbishment surcharge
Hours log directly on the phase
5 POINT AG, self-financed
ISO-27001-certified data centre
Why teamspace
Since 1999 from Darmstadt
We have been developing teamspace since 1999 in Darmstadt, self-financed and without outside capital, specialised in software for project-based professional services firms.
One system from the table to the invoice
From the fee proposal through the hour on the work phase to the final invoice, everything runs on one base. No HOAI sheet alongside.
Personal service
Experienced process consultants accompany you from the first requirements to go-live, with German support that knows your billing.
What software for architects and engineers must be able to do
Software for architecture and engineering practices, often called architect software, office software for planning practices or HOAI software, is an application that runs the HOAI fee, the hours on the work phases and the fee invoice on one data foundation, so the fee does not have to be transferred by hand from a table into the invoice. The fee emerges from the fee zone and eligible costs across work phases 1 to 9, the client pays in down payments, and the final invoice offsets everything.
The margin is decided not by the basic services but by the change orders and special services that arise during the work. Software for the planning practice runs them with their own plan-vs-actual trail, separated from the basic engagement, so the margin picture is preserved. teamspace is not pure accounting here, but the ERP for architecture and engineering practices that runs the building project, from the fee table to the paid invoice.
For every kind of practice
In the end there is everywhere the fee table, the work phase and the clean billing. teamspace adapts to the kind of planning you do.
Terms
Terms that come up again and again in the fee.
Other industries
teamspace exists for five industries. Here are the four besides the architecture and engineering practices.
An honest assessment
Initial call
In 15 to 30 minutes we discuss your HOAI logic, your travel and site-supervision workflows and your billing. You hear a clear assessment of whether teamspace fits your fee and change-order business.
