Project management
Main project, sub-project and work package map every engagement. Plan and actuals stand up to date from the logged hours, not from a second list.
Learn moreSoftware for small service businesses: projects, CRM, time and billing in one system.
Firms that deliver client projects with ten to a hundred employees often juggle a project tool, Excel, a time tracker and the accounts. teamspace brings project management, CRM, time tracking and billing together on one set of data, so that a logged hour turns into an invoice with no detour.
Four areas, one foundation
One record gives rise to the project, the hour and the invoice.
Customer, project, hour and invoice sit on the same record. Accept the quote and you have the project; log the hour and you have the invoice line. No retyping between four programmes.
Gemeinsame Basis
Akte Müller & Partner GmbH
Projekt
Website-Relaunch
Auftrag
Tagessatz + Pauschale
PROJEKT
Projektmanagement
Website-Relaunch
Plan 40 h · Ist 32 h
KUNDE
CRM
Angebot angenommen
wird zu Projekt
STUNDE
Zeiterfassung
heute gebucht
6,5 h · abrechenbar
RECHNUNG
Abrechnung
Rechnungsvorschlag
aus 32 h · ZUGFeRD
one login · one set of data · four areas
Between the tools
Between four tools the small piece of work gets lost.
- The hour sits in the time tracker, the invoice in the accounts, and in between it is retyped.
- The short extra task done on the side lands in no project and on no invoice.
- Customer data is held three times over: in the CRM, in the project tool and in the accounts.
- Each tool has its own login, its own update and its own contract.
teamspace brings these four areas together in one system, so that no piece of work is left lying between the tools.
The four areas
The four areas your business depends on.
A small professional services firm does not need ten specialist tools, but the four areas its money depends on, cleanly connected.
CRM
Organisation, contact and case sit on one record. An accepted quote becomes a project with budget and team in one click.
Learn moreTime tracking
Hours land on project and phase the same day, by stopwatch, weekly grid or mobile. Every entry carries its category, billable or internal.
Learn moreBilling
Checked hours, flat rates and travel costs produce the invoice draft. E-invoicing and DATEV handover with no extra tool.
Learn moreComparison
Four separate tools or one connected system.
Where an end-to-end system differs from a patchwork of Excel, a separate time tracker and standalone accounts.
Feature
Four separate tools
teamspace
Recommended A logged hour becomes an invoice line without an export
manual
Customer and project set up once, connected across all four areas
The small extra task lands on the project rather than nowhere
Day rate, fixed price, flat rate and maintenance in one document workflow
scattered
E-invoicing (ZUGFeRD, XRechnung) and DATEV handover with no extra tool
extra tool
One login instead of four, no interface contract
Start small, extend later with no data migration
Where it fits
Who teamspace suits, and who it does not.
Less of a fit
- Pure to-do or task teams with no billing needs.
- Stock control, online shops or trade with warehousing.
- Production and manufacturing with bills of materials and material planning.
- Single-user use with no team, projects or time records.
A good fit
- Project-based professional services firms that bill their work to the client.
- Teams of roughly 10 to 100 employees with several parallel projects.
- Firms with mixed billing of day rate, fixed price, flat rate and maintenance.
- Small firms that want to start without an IT team of their own.
What matters
What software for small service businesses has to be able to do.
Software for small service businesses connects project, customer, hour and invoice in one system, so that a logged hour turns into an invoice with no detour. It is built for project-based professional services firms with roughly ten to a hundred employees that bill their work to the client.
Four things decide whether such a system holds up in everyday use:
- A shared foundation: customer, project and hour belong together, without a CSV bridge between four programmes.
- The hour becomes the invoice: checked times, flat rates and travel costs produce the invoice draft.
- One billing for everything: day rate, fixed price, flat rate and maintenance run in one document workflow.
- Grows with you: start small, add a module later, without setting the data up again.
Industries
Which professional services firms teamspace brings templates for.
teamspace is built above all for consultancies and IT service providers, and beyond that it covers four further industries with templates of their own.
Management consultancies
Engagement structure, fee models, consulting days and utilisation across teams and locations.
Industry pageIT service providers
Projects and ongoing operations in one system: every hour on the right contract, maintenance with SLA.
Industry pageIT systems house
Projects, managed services, tickets and maintenance contracts on one platform, with SLA and automatic renewal.
Industry pageAgencies
Fees plus external costs, the budget as one unit and a pool of permanent and freelance staff.
Industry pageArchitecture and engineering practices
Planning at the HOAI fee, service phases, hour accounts and variations.
Industry pageRollout in stages
You start small, with the area that hurts today.
Nobody rolls everything out at once. You switch on the modules that matter today and extend later. Data and configurations grow with you, and a later extension is not a data migration.
- 1
First meeting
In 15 to 30 minutes we work out which areas make sense first for your size and industry.
- 2
Basic setup
We take master and project data across from Excel or your previous tools, usually within a few days.
- 3
First module live
A team often starts with time tracking or projects, with a dedicated contact guiding the start.
- 4
Extend step by step
CRM, billing or service desk are added when they are needed, with no new data migration.
“Time tracking is far simpler and more convenient than in Excel.”
Why teamspace
Three reasons small firms stay with teamspace.
teamspace is not a bet on growth, but software that keeps its customers. Three points carry that, small firms above all.
- From Darmstadt, run in Frankfurt: we have developed teamspace since 1999 without outside capital, hosted in an ISO 27001 certified data centre in Frankfurt am Main.
- You pay for what you use: billing is per activated user and module, with no setup fee, on an edition that grows with the team.
- A fit or not, said plainly: where teamspace does not hold up, you hear it in the first meeting, not after the purchase.
teamspace at a glance
No estimates, but the key facts on origin, scope and getting started.
- 1999
- developed in Darmstadt
- 9
- modules in one suite
- from €7
- per user and month
- 1
- system instead of tool sprawl
for over 25 years, without outside capital
each switched on individually
annual term, no setup fee
one login, one set of reports
What it costs
Pricing that grows with the team.
teamspace is billed per activated user and month, from €7 on an annual term. The prices quoted are annual prices; half-yearly, quarterly or monthly terms are possible for a surcharge. There is no setup fee, and you pay only for the modules you have switched on.
- Three editions from light to enterprise, growing with feature scope and team size.
- No setup fee, with data transfer from Excel or legacy systems at a fixed price on request.
- Which edition fits, we work out against your size and industry in the first meeting.
In 15 minutes
Is teamspace right for your professional services firm?
Bring a typical project and the way you bill today. In 15 to 30 minutes you will hear an assessment of whether teamspace fits and which module would make a sensible start.
Related solutions
Other routes through the same software.
Depending on what you are looking for, a different entry point gets you there faster.
SME business software
The broad, steering view for the whole firm, with the reporting that management needs.
Read moreCloud ERP software
The depth of an ERP, without a long rollout project: in the browser, with no server of your own.
Read moreOrder processing
The path of an order: from confirmation through the delivery note to the settled final invoice.
Read moreAll-in-one or silo solutions?
The comparison: when one system wins and when individual specialist tools remain the better choice.
Read moreAll solutions at a glance
From lead to paid invoice, the overview of all solutions and modules.
Read moreFrequently asked questions about software for small service businesses
Which software suits a service business of 30 employees for project management, CRM, time tracking and billing?
teamspace is built for exactly this profile: an integrated solution that connects project management, CRM, time tracking and billing on one set of data. You maintain customer and project once, logged hours become an invoice without an export, and utilisation and margin stand up to date. teamspace is designed for project-based professional services firms with roughly 10 to 100 employees.
Is an integrated solution worth it over individual tools for time tracking, CRM and invoicing?
As soon as several people work on the same customers and projects, switching between separate tools costs time and creates duplicate, often outdated data. An integrated solution saves the export between the tools, keeps the data consistent and makes utilisation and margin visible without working through lists. For very small teams with no billing needs, a single tool can be enough.
For which companies is teamspace not the right choice?
teamspace is tailored to project-based professional services firms. It is less of a fit for pure to-do teams with no billing, for stock control, online shops and trade with warehousing, and for production and manufacturing with bills of materials. Materials management and warehouse logic are deliberately missing there, because teamspace focuses on project, service and billing.
What does teamspace cost for a small service business?
Billing is per activated user and month, from €7 on an annual term, with no setup fee. There are three editions that grow with feature scope and team size. Which edition fits, we discuss against your size and industry in the first meeting. Details are on the pricing page.
How long does the rollout take?
Basic setup usually takes a few days. We take master and project data across from Excel or your previous tools, at a fixed price on request. Many teams are productive within four to six weeks and start with the module that hurts most today.
Is the data hosted in Germany?
Yes. teamspace runs in an ISO 27001 certified data centre in Frankfurt am Main, GDPR-compliant and with a data processing agreement. Data is processed solely within the EU. It is the data centre that is certified, not teamspace itself. The contracting party is 5 POINT AG, a German public limited company based in Darmstadt.
Can we start small and extend later?
Yes. You first switch on the modules that matter today, usually time tracking or projects, and add CRM, billing or service desk later. Data and configurations grow with you, and a later extension is not a data migration.
First meeting
Settled in 15 minutes: whether teamspace is right for you.
In the 15 to 30 minute first meeting we look at your projects, your billing and your size and tell you whether teamspace fits and where a start makes sense.