One system instead of ten tools
Projects, time logging, invoicing, CRM, service desk, teamwork, HR and workplaces in one application. One login, one permission model, one shared data foundation. No integrations to maintain, no duplicate master data.
SME business software: one house, one view for leadership.
teamspace runs projects, time, invoicing, CRM, service and HR in one system. On top of it you see utilisation, margin and forecast daily, instead of piecing them together from three spreadsheets.
Daily life without an overall view
Four tools, three truths, no overall view.
- Utilisation sits in Excel, the margin appears three weeks after month-end.
- Sales, project management and accounting work with different numbers.
- Every hour travels by CSV from time logging into the invoice.
- Anyone who wants to know the state of the business waits until someone merges three spreadsheets.
Not a single feature is missing. What is missing is the one view across the whole house.
What makes teamspace business software stand out
Three properties separate teamspace from a grown tool mix and from classic ERP.
Grows with you from five people upwards
You start with the modules you need today and activate more later without migration. Data model and configuration grow with you, from a five-person team to a 250-person group across multiple sites.
Made in Germany, operated in Frankfurt
Developed in Darmstadt, operated in an ISO-27001-certified data centre in Frankfurt am Main, the contracting party is 5 POINT AG. Data processing exclusively within the EU.
The core
Nine areas, one data foundation, one steering view.
Every hour, every order and every contract sits in the same source. From it comes the view that only leadership needs.
Nine areas activate as needed
- Projects PM
- Time ZE
- Invoicing FA
- CRM CRM
- Service desk SD
- HR HR
- Teamwork TW
- Workplaces AP
- Quality QM
One data core
Management Reports
May 2026 · current to the day one view
- 82 %
Utilisation
across practices and sites
- per engagement
Contribution
from hours, rates, costs
- Q3
Forecast
weighted from the pipeline
- rolling
Order book
basis for hiring
from the same data · no export
Nine areas, one source, one view for management.
Definition
What SME business software is
An SME business software bundles the operational business processes of a professional services firm into one application: sales and CRM, projects and steering, time and people, invoicing and dunning, service and customer communication.
A classic ERP comes from manufacturing and targets materials, production and inventory. Software for service firms revolves around what is really steered in the mid-market: project, hour, invoice, utilisation and margin.
- One shared foundation: projects, time and billing interlock, without a CSV bridge between four tools.
- Role-appropriate views: leadership sees different numbers than project management or staff.
- One billing logic for everything: day rate, fixed price, flat fee and maintenance in one document workflow.
In operation
From lead to follow-on order, in one system.
Six steps across every module, with no Excel bridge and no tool gap.
- 1
Lead and quote in CRM
Enquiries from website, email or referral land in CRM. Pipeline with stages, weighted forecast from the sales funnel, quotes with hourly rates, flat fees and options from master data.
- 2
Create a project in one click
When a deal is won, the quote turns into a project with budget, phases, team and rates in one click. No data transfer, no double entry, the handover from sales to delivery is seamless.
- 3
Capture time and effort
Staff log time at the desktop, on mobile or at a terminal. Travel expenses, flat rates and material cost land directly on the project. Hour balances, leave and sickness run on the same system.
- 4
Steer and control the project
Plan-vs-actual, earned value analysis, rolling forecast and utilisation per person, practice or location. Leadership sees aggregated views, project management the detail. Daily-fresh, with no CSV export.
- 5
Create invoices automatically
Tracked hours, flat rates and travel expenses become a draft invoice. Send as ZUGFeRD or XRechnung to public-sector buyers, automated dunning, handover to DATEV Unternehmen online.
- 6
Service and follow-on order
Tickets and maintenance requests run in the service desk, charged against an hour pool or billed separately. The customer stays active in CRM: recurring contracts with renewal and termination, follow-ups and the ABC view across the base.
From project management
What steering looks like inside a single project.
The same logic, one level deeper: plan, actual and forecast per project, with contribution margin and a traffic light that warns early.
Plan vs actual Forecast Margin
May 2026 · current to the day
3 projects
Project Plan / actual / forecast Margin Status
Customer portal · Relaunch
PRJ-014 · 240 h plan
Actual 176 h Forecast 109 %
CRM rollout
PRJ-021 · 180 h plan
Actual 121 h Forecast 96 %
Data migration
PRJ-009 · 90 h plan
Actual 86 h Forecast 98 %
Actual Forecast
1 over plan Reporting
The numbers leadership sees daily
teamspace comes with a unified reporting tool. Six report groups from the same data set cover projects, finance, staff, CRM, service and further analyses, each filterable and with drill-down to the individual booking.
This is how the overview comes about, without anyone first merging three workbooks.
- Utilisation per person, practice, location and engagement.
- Contribution margin per project and engagement, from hours, rates and cost.
- Forecast from the sales funnel, weighted by probability per sales opportunity.
- Open items and order book as a basis for capacity and hiring decisions.
Connected instead of scattered
Tool sprawl or one system.
A comparison for leadership teams that today work with accounting, Excel project plans, a time tool and a separate CRM and are weighing up whether the move to an integrated system is worth it.
Feature
Grown tool mix
teamspace
Recommended One login and one permission model
Hour becomes an invoice line without export
Customer and project created once, connected across every module
Utilisation, margin and forecast from one source
from lists
Service-firm data model from project, hour and invoice
varies
ZUGFeRD and XRechnung without an add-on tool
add-on
DATEV-certified interface to DATEV Unternehmen online
manual
Service desk with SLA and customer portal
Activate modules later, without migration
Group, subsidiary and engagement views with need-to-know
Hosting in Frankfurt, ISO-27001-certified data centre
varies
Multiple sites, one group
Leadership aggregated, project management in detail.
teamspace maps group, subsidiary and engagement. Each level sees exactly its own numbers, from the group overview down to its own hour.
- sees aggregated
Management
Group · all entities
Utilisation, margin and forecast across the whole group
- sees site
Site and practice leads
Subsidiary · site
their own site, without the rest of the group
- sees detail
Project leads
Engagement · project
plan, actual and margin of their own projects in detail
- sees own
Team members
own data
own hours, own leave, own tasks
One source, four views: need-to-know is the default.
Growing with you
Start small, grow with it, without migration
Nobody rolls out everything at once. You start with the modules that press today and expand later. A switch from light through office to enterprise is configuration, not data migration: data and permissions grow with you.
The initial switch from your existing systems is handled on request by the 5 POINT AG customer success team at a fixed price, with a clear budget and a clear endpoint.
- Edition switch light to office to enterprise, without resetting data or configuration.
- Additional modules activated later, instead of setting the system up anew.
- Multiple engagements in one instance, with aggregated reports at group level.
- Fixed-price migration from Salesforce, Jira, Toggl, Lexware or Excel.
Nine areas
What teamspace covers
Individually activatable, connected in the same system. Each area leads to its own overview.
Project management
Work breakdown structure, plan-vs-actual, earned value analysis, multi-project and utilisation planning.
Read moreTime tracking
Working and project time at the desktop, on mobile and at a terminal, with approval and activity record.
Read moreInvoicing software
Quote, order, invoice and dunning with ZUGFeRD, XRechnung and DATEV handover.
Read moreCRM software
Contacts, pipeline, weighted forecast, email integration and engagement structure.
Read moreService desk
Ticket system with SLA management, customer portal and flexible ticket billing.
Read moreTeamwork
Team chat, forum, company wiki, boards and shared file storage in one interface.
Read moreHR software
Digital employee record, leave and sickness, hour balances and payroll preparation.
Read moreWorkplace management
Desk sharing, room and parking-space booking for hybrid working.
Read moreQuality management
Review and approval workflows, document control with versions and templates.
Read moreA quick chat
Which modules matter first for your house, we clarify in 15 minutes.
We look at your current tool landscape and at the order in which a rollout sensibly starts for you.
Target groups
Which service firms teamspace is made for
SME business software sounds generic. teamspace is tailored to service firms with project-based value creation, with its own templates per industry.
Management consultancies
Engagement structure, fee models, consultant days, utilisation across practices and locations, margin per engagement.
Industry pageIT service providers
Project and ongoing operations in one system, every hour on the right contract, whether project, maintenance or ticket with SLA.
Industry pageIT systems house
Projects, managed services, tickets, maintenance contracts and licence trading in one system.
Industry pageAgencies
Account management, media budgets, freelancer steering, mixed billing from fixed price and time and materials.
Industry pageArchitecture and engineering firms
HOAI service phases, hour balances, flat-fee contracts with addenda, travel expense accounting.
Industry pageIntegration
What stays is connected
teamspace is an integrated application, but it does not replace every tool in the house. Accounting, payroll, calendar and office suite usually stay with the established vendor. Connection happens over the routes that matter in the mid-market.
- DATEV through the certified interface to DATEV Unternehmen online, plus export for invoice and posting data.
- Lexware and Sage through standard exports.
- Microsoft 365 for email and single sign-on through Microsoft Entra, optionally the Microsoft Teams integration for meetings and calls.
- REST API and webhooks for custom integrations.
Made in Germany
Data in Germany, operated in Frankfurt
A business software holds the most sensitive data of a mid-market firm: customer contacts, terms, fees, project margins, employee records. teamspace operates this in two geo-redundant data centres in Frankfurt am Main, with processing exclusively within the EU.
The data centre is ISO-27001-certified. The contracting party is 5 POINT AG, a German stock corporation headquartered in Darmstadt.
- Hosting in Frankfurt am Main, processing exclusively within the EU.
- GDPR compliant with a data processing agreement, GoBD mode activatable on request.
- Need-to-know permissions as standard, two-factor login optional.
- Encrypted transmission via TLS, storage volumes in the data centre encrypted with AES-256.
Case Study
A typical migration scenario from practice
Hypothetical practice example for illustration. Concrete values depend on starting point, industry and execution and are not guaranteed. A strategy consultancy with 80 employees and three locations in Germany and Austria, which worked with Salesforce, Jira, Toggl, Lexware and a self-maintained Excel capacity plan.
Starting point
The tool landscape had grown over years. Integrations were maintained manually, hours reconciled across Toggl, Jira and Lexware. Utilisation reporting was produced in Excel with two days of lag, the forecast sat in a separate CFO workbook. Sales, project management and accounting worked with different numbers.
Solution
With teamspace, CRM, projects, time logging, invoicing and capacity planning came together in one system. Migration from Salesforce and Jira was handled at a fixed price by the 5 POINT AG customer success team. Reporting became daily-fresh, the CFO received a rolling forecast from pipeline and utilisation, integration maintenance disappeared.
5 → 1
tools for operational running
1
system instead of integrations
daily-fresh
reporting instead of a monthly look-back
Why teamspace
Three reasons why the steering holds here
Since 1999, self-financed
- We have developed teamspace for over 25 years in Darmstadt, without outside capital.
- Software that keeps its customers, because it promises nothing it cannot keep.
Operated in Frankfurt
- Two geo-redundant, ISO-27001-certified data centres, processing exclusively within the EU.
- Daily backups, encrypted data storage at data-centre level.
20,000 users in the mid-market
- Around 400 companies in the DACH region work with teamspace, from a five-person team to a 250-person group.
- A personal point of contact from the customer success team in Darmstadt.
“Staff in both support and project planning can see orders and invoices. That was not possible before.”
What matters
SME business software that really fits
Anyone looking today for SME business software is looking for more than a list of tools. What is sought is an application that is genuinely integrated, grows with you instead of blocking you, is operated in Germany and supplies leadership with daily numbers, without anyone maintaining three workbooks.
teamspace is built for that: not as a tool federation with integrations, but as one system for service firms that see sales, delivery and billing as one process.
Related solutions
Onward into the teamspace solutions
Cloud ERP software
The depth of an ERP without the ERP project: in the browser, with no server of your own, modular and activatable.
Order processing software
From the confirmed order through the delivery note to the balanced final invoice, in one chain.
All solutions at a glance
Which software for which service firm, sorted by function and by business process.
Frequently asked questions about SME business software
What is SME business software and how does it differ from an ERP?
SME business software bundles the operational business processes of a service firm into one application: sales and CRM, projects and steering, time logging and people, invoicing and dunning, service desk and customer communication. Classic ERP systems come from manufacturing and place the focus on materials management, production and inventory. For service firms with project-based value creation they do not fit the data model. teamspace is built exactly for this gap, with the focus on project, hour and invoice.
From what company size is teamspace worthwhile?
Sensible from five employees, particularly valuable between 20 and 250 people, scalable also for several hundred consultants per engagement. Growing service firms benefit because they do not have to change their system every three years. The system grows with you, individual modules are activated later as needed, without migrating existing data.
Do we have to roll out every module at once?
No. You start with the modules you need today. Typical sequences are time logging, then projects, invoicing and CRM for consultancies and IT service providers, or projects, time logging, invoicing and service desk for agencies. Adding modules later is not a data migration but a configuration. Data and permissions grow with you.
What does reporting for leadership look like?
A unified reporting tool delivers utilisation, margin, forecast, pipeline value, open invoices and order book per practice and location, daily-fresh and with no CSV export. Drill-down to engagement level is possible, each with permission control. Leadership sees aggregated views across the group, practice leads see their practice, employees see their own data.
How does the permission model work across multiple sites or subsidiaries?
teamspace maps group, subsidiary and engagement levels, with separate views and permissions per level. Need-to-know is the default: leadership aggregated across the group, location and practice leads their area, employees their own data. Two-factor authentication is optional.
How does teamspace integrate with DATEV, Lexware and Sage?
For accounting there is a DATEV-certified interface to DATEV Unternehmen online as well as an export for invoice, customer and posting data. Lexware and Sage are connected through standard exports. Incoming invoices can be captured digitally and handed over to financial accounting through DATEV.
Where is our business data stored?
All data is processed in two geo-redundant data centres in Frankfurt am Main, exclusively within the European Union. The data centre is ISO-27001-certified. teamspace is GDPR compliant with an activatable GoBD mode, the contracting party is 5 POINT AG, a German stock corporation headquartered in Darmstadt.
What does business software like teamspace cost in the mid-market?
The quoted prices are annual prices per activated user per month. Half-yearly (plus 10 per cent), quarterly (plus 15 per cent) or monthly (plus 20 per cent) terms can also be booked. No setup fee. Notice period: 3 months on an annual term, 1 month on a monthly term. The right edition (light, office or enterprise) depends on your module needs and is discussed on the pricing page and in the 15-minute first call.
Can we trial teamspace first?
Instead of an unguided 30-day trial, we offer a 15 to 30-minute call with the customer success team. There we evaluate together whether teamspace fits your processes, your size and your integrations, and you see the relevant modules live.
Which modules fit your mid-market business?
In a 15 to 30-minute first call we discuss your business processes, your current tool landscape and which modules sensibly start for you.