With teamspace SME business software you run projects, time tracking, invoicing, CRM, service desk and HR on a single cloud platform. From first lead to paid invoice, one data foundation, one login, one reporting layer. Made in Germany, hosted in Frankfurt, GDPR compliant and free of tool sprawl.
Three properties that distinguish teamspace from a classic ERP system or a patchwork of standalone tools.
Projects, time tracking, invoicing, CRM, service desk, teamwork, HR and workplace management on one platform. One login, one permission model, one data foundation. No integrations to maintain, no duplicate master data, no Excel bridges.
Activate exactly the modules you need today and add more later without migration. Data model and configuration grow with you, from a five-person team to a 250-person group across multiple sites.
Built in Darmstadt, operated in certified data centres in Frankfurt am Main, contracted with 5 POINT AG. ISO 27001 certified, GDPR compliant, no US CLOUD Act exposure.
Six steps from first lead to follow-on order across every module, with no Excel bridge and no tool gap.
Inbound enquiries from website, email or referral land directly in CRM. Structured pipeline with stages, weighted forecast in real time, quotes with rate cards, fixed packages and options pulled from master data.
When a deal is won, the quote turns into a project with budget, phases, team and rates. No data transfer, no double entry, the handover from sales to delivery is seamless.
Staff log time at the desktop, on mobile or at a terminal. Travel expenses, flat rates and material cost land directly on the project. Hour balances, leave and sickness run on the same platform.
Plan-vs-actual, earned value, rolling forecast and utilisation per person, practice or location. Leadership sees aggregated views, project leads see the detail. Daily-fresh, no CSV exports.
Tracked hours, flat rates and travel expenses turn into a draft invoice automatically. Send as ZUGFeRD or XRechnung to public-sector buyers, run automated dunning, export to DATEV for finance.
Tickets and maintenance requests are captured in service desk and either drawn from an hour pool or billed separately. The customer stays active in CRM with cross-sell, contract terms and renewal dates visible at a glance.
Business software for the mid-market sounds generic, but it is not. teamspace is purpose-built for service firms with project-based delivery. These industries fit particularly well:
Engagement structure, fee models, consultant days, utilisation across practices and locations, forecast and margin per engagement.
Industry pageSprint deliverables, maintenance contracts, SaaS billing, recurring invoices, service desk with SLA management.
Industry pageAccount budgets, media spend, freelancer steering, mixed billing across fixed price and time and materials.
Industry pageHOAI service phases, hour banks, fixed-price contracts with addenda, travel expenses, project files.
Industry pageUseful from five people, ideal at 20 to 250, scalable for several hundred consultants per tenant across multiple sites and subsidiaries.
Service contracts, hosting, licences, retainers, automated recurring invoices and ticket-based billing.
A comparison for managing directors who run today on a 2000s-era ERP or a patchwork of finance tool, Excel project plans and Outlook-as-CRM, and wonder whether moving to an integrated cloud platform is worth it.
| Feature | Classic ERP / tool mix | teamspace |
|---|---|---|
| One platform for every module | - | ✓ |
| Cloud, ready out of the box, no servers | rare | ✓ |
| Data model built for service firms | - | ✓ |
| Project → hour → invoice on one data foundation | - | ✓ |
| Utilisation and forecast in real time | - | ✓ |
| ZUGFeRD and XRechnung built in | add-on | ✓ |
| DATEV export and Lexware connector | manual | ✓ |
| Mobile time tracking and approvals | add-on | ✓ |
| Service desk with SLA and customer portal | - | ✓ |
| Modules added without migration | - | ✓ |
| Hosting in Frankfurt am Main | varies | ✓ |
| ISO 27001 certified | varies | ✓ |
| Made in Germany, German law | varies | ✓ |
All core capabilities of teamspace SME business software, grouped by business area. One data foundation, one login, one permission model.
Case Study
Hypothetical practice example for illustration. Concrete values depend on starting point, industry and execution and are not guaranteed. A typical migration scenario: a strategy consultancy with 80 employees and three locations across Germany and Austria. They were running Salesforce for CRM, Jira for projects, Toggl for time tracking, Lexware for invoicing and a hand-maintained Excel capacity plan.
The tool landscape had grown over years. Integrations were maintained manually, hours had to be reconciled across Toggl, Jira and Lexware. Utilisation reporting lived in Excel with two days of lag. Forecasts came from a separate CFO workbook, plan-vs-actual was weekly rather than daily. Three full-time roles were tied up in integration maintenance, reporting and data hygiene without the steering quality matching the effort.
With teamspace, CRM, projects, time tracking, invoicing and capacity planning were brought together on one platform. Migration from Salesforce and Jira was delivered at fixed price by the 5 POINT AG customer success team. Toggl, Lexware and the Excel capacity plan were retired. Reporting became daily, the CFO received a rolling forecast from pipeline and utilisation. Integration maintenance disappeared, three full-time roles were redirected into consulting and project steering.
5 → 1
tools running operations
+4 pts
margin after 12 months
−3 FTE
effort on integrations and reports
SME business software is an integrated application that bundles the operational processes of a mid-market firm into a single platform: contacts and sales, quotes and projects, time and people, invoices and dunning, service and customer communication. Where classic ERP comes from manufacturing and is optimised for materials, production and inventory, business software for service firms focuses on what really needs to be steered in the mid-market: project, hour, invoice, utilisation and margin.
Moving from a tool mix of Excel project plans, Outlook-as-CRM, Toggl time tracking, Lexware accounting and a standalone helpdesk to an integrated cloud platform pays off when three conditions come together: the firm has more than 20 employees, runs several projects in parallel and leadership expects daily reporting on utilisation, margin and forecast. Most growing service firms hit this point between 20 and 50 employees.
The biggest leverage in teamspace is not the list of modules but their shared foundation. An hour booked on a project today is part of plan-vs-actual tomorrow and an invoice line the day after, with no CSV export, no Excel bridge, no integration maintenance. The same applies to leads turning into projects, tickets turning into bills, leave entries showing up in capacity plans.
In a classic tool mix exactly these handovers are the weak points: data is moved manually, intermediate states are stale, reporting lags two days and three full-time roles maintain integrations rather than serve customers. teamspace replaces the tool mix with a system that runs on one data foundation, one login and one permission model.
teamspace bundles nine functional pillars that can be activated individually but reinforce each other:
You activate exactly the modules you need today and add more later without data migration.
teamspace is built for growing service firms. In practice this means:
This grow-with-you capability is the main difference from monolithic ERP systems, which typically trigger a major migration every three to five years.
SME business software has to deliver one thing above all: daily clarity about the operational state of the business. teamspace provides that clarity at several levels:
Leadership sees aggregated views, practice leads see their practice, employees see their own data. Need-to-know permissions are the default.
teamspace is an integrated platform, but does not replace every tool in the company. Accounting, payroll, calendars and the office suite typically stay with the established vendor. teamspace integrates:
Integrations are kept as lean as sensible and as robust as the business demands.
Business software stores the most sensitive data in a mid-market firm: customer contacts, contract terms, fee rates, project margins, employee master data, leave, sickness, payroll preparation. teamspace addresses this on several levels:
The contracting party is 5 POINT AG, a German stock corporation, German contract law, no CLOUD Act exposure. That is the meaningful difference from US cloud business software like Salesforce, HubSpot, Microsoft Dynamics or Oracle NetSuite.
Moving to integrated business software is always a migration project. The 5 POINT AG customer success team delivers this migration at fixed price on request:
The fixed-price migration is the alternative to monolithic ERP rollouts with open-ended consulting days. Mid-market firms get a clear budget and a clear endpoint.
If you are looking for SME business software today, you are probably looking for more than a list of modules. You are looking for a platform that is genuinely integrated, grows with you instead of blocking you, runs GDPR compliant and gives leadership daily numbers without anyone maintaining three Excel workbooks.
teamspace is built for that. Not as a tool federation with integrations, but as a cloud platform for service firms that see sales, delivery and billing as one process. Made in Germany, hosted in Frankfurt, operated by a German stock corporation.
In the 15 to 30-minute requirements check we evaluate together whether teamspace fits your processes, your size and your current tool landscape. You receive an honest first opinion and save weeks of fruitless self-evaluation.
In a 15 to 30-minute requirements check we discuss your business processes, your current tool landscape and which modules make sense to start with. Free of charge and without obligation.
