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Photo by mobile app
Snap the receipt with the iOS or Android app, the upload happens automatically, even offline with later sync.
Digital receipt capture: snap, recognise, post.
With teamspace digital receipt capture, employees photograph paper receipts in the mobile app, the system extracts the data with OCR and assigns it to a trip or expense. Storage is audit-proof with the GoBD mode enabled.
What digital receipt capture delivers
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OCR recognition
Date, supplier, amount and tax rate are recognised automatically. Manual correction is always possible, with full audit trail.
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GoBD-proof archive
Audit-proof storage for at least 10 years. Original photo and OCR data are linked, every correction is logged with author and timestamp.
Features around receipt capture
Capture
- Photo via iOS or Android app
- Browser upload for desktop entry
- Forwarding to a dedicated mailbox
- OCR with field-level recognition
- Multiple receipts per booking
Assignment
- Trip with travel date and distance
- Expense per client or project
- Material or licence items
- Private-use marker for fringe benefits
- Hand-over to DATEV, Lexware, Sage
What digital receipt capture delivers
Paper receipts are a classic source of admin frustration: forgotten in the hotel room, lost in the briefcase, half-faded at month-end. Digital receipt capture solves that: receipts are photographed the moment they arrive, the system extracts the data with OCR and links the receipt to the right trip, client or project.
Photo by mobile app, posted immediately
The mobile app is designed for road warriors and field staff: photograph the receipt, upload (with offline fall-back and later sync), automatic assignment to an open trip or expense. OCR recognises date, supplier, amount and tax rate at typically over 90 percent accuracy.
GoBD-proof storage
Original photo and OCR data are kept together for at least 10 years with the GoBD mode enabled. Change history per record, corrections logged with editor and timestamp. The paper original can be discarded after proper digital capture under GoBD rules.
Hand-over to accounting
Account, cost centre and tax rate are recognised or assigned per receipt. Hand-over to DATEV, Lexware or Sage runs in the standard format, with no CSV bridges and no manual rework. More on the DATEV export and travel expense management pages.
Reviewed in a requirements check
You are considering whether teamspace digital receipt capture fits your organisation? In a 15- to 30-minute meeting we walk through your current receipt workflow and the accounting interface.
Frequently asked questions on digital receipt capture
How accurate is the OCR?
For modern receipts typically over 90 percent correct recognition. Faded or hand-written receipts drop the accuracy. Manual correction is supported with a full audit trail.
How does the assignment to a trip work?
For travel receipts the system reads the date and merchant address, suggests an existing open trip or lets you create a new one. More on the travel expense management page.
What are the retention rules?
With the GoBD mode enabled, at least 10 years. The original photo and the OCR-extracted data are stored together. Paper originals can be discarded after correct digital capture in accordance with the GoBD rules.
Can travellers capture receipts offline?
Yes. The mobile app stores photos locally and syncs as soon as a connection is available. Travellers abroad without signal do not lose receipts.
How is the hand-over to accounting?
Account, cost centre and tax rate are recognised or assigned per receipt. Hand-over to DATEV, Lexware or Sage runs in the standard format.
Digital receipt capture, reviewed in 15 minutes.
In the requirements check we discuss your receipt workflow and the interface to your accounting system.