1
Fixed price, T&M and flat rates in parallel
Per order you can run fixed-price components, time-and-materials hours and recurring flat rates simultaneously. Hours booked on the right contract type, the period invoice combines them all.
Order billing software: from delivered work to the invoice.
With teamspace order billing you bill fixed-price, time-and-materials and flat-rate orders in one logic. Hours, material costs and travel flow into the invoice draft automatically. ZUGFeRD and XRechnung are standard, DATEV handover runs without CSV exports. Part of teamspace invoicing software, no module surcharge.
What order billing software delivers
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From delivered work to the invoice
Logged and approved hours, material costs and travel turn into an invoice draft automatically. One click to the invoice, ZUGFeRD or XRechnung to the customer, parallel DATEV export to finance.
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Activity record as attachment
Per order teamspace generates an activity record as PDF or XRechnung attachment. Exactly the fields the customer needs for sign-off, no manual Excel lists at month-end.
How order billing runs in teamspace
- 1
Set up the order with components
Fixed-price phase, T&M hours, maintenance flat rate, hardware position. Per component conditions, rates and period rhythm.
- 2
Capture hours and effort
Staff log hours on the right component, on mobile or desktop. Material costs, travel and subcontractor hours directly on the order.
- 3
Weekly or monthly approval
Team leads approve hours, corrections recorded in the audit trail. Only approved hours go into the invoice.
- 4
Generate the invoice draft
Period close: from approved hours, flat rates and travel an invoice draft is created in one click. Review, correct if needed, approve.
- 5
Send and post
Send as PDF, ZUGFeRD or XRechnung. DATEV handover for accounting. Automatic dunning on payment delay.
Capabilities of order billing at a glance
Order logic
- Fixed price, T&M and flat rate combinable per order
- Down payments and final invoices
- Recurring invoices for maintenance contracts
- Material costs and travel on the order
- Subcontractors and externals with separate rates
Invoicing
- Invoice draft from approved hours
- ZUGFeRD and XRechnung e-invoicing
- Activity record as PDF or XRechnung attachment
- Reversal and credit note workflow
- Automated dunning with escalation tiers
Integration
- DATEV export for accounting
- Lexware and Sage connectors
- Linked with [project billing](/project-management/project-billing-software/)
- Linked with [order management](/order-management-software/)
- REST API for custom integrations
What order billing software delivers for service firms
Order billing software turns delivered work into an invoice. That sounds simple, but in service firm reality it is complex: per order multiple contract types often run in parallel (fixed-price concept, T&M implementation, maintenance flat rate), hours have to be approved, material costs and travel come separately, the activity record is contractual.
teamspace bundles this in one platform. From logged hours, flat rates, material costs and travel an invoice draft emerges in one click, with activity record as attachment, ZUGFeRD or XRechnung to the customer and DATEV handover to accounting.
Fixed price, T&M and flat rates in one logic
In classic setups, fixed-price orders, T&M hours and maintenance flat rates often live in separate tools. Consolidation at period-end costs hours of manual Excel work. teamspace runs them in one logic with all components configurable per order: fixed-price components with order sum and down payment plan, T&M components with rates per role, flat rates with period rhythm and hour quota, hardware and licence positions, travel with receipt photos, subcontractor hours with separate rates for the margin calculation.
The period-end invoice combines all components in one document with clear breakdown per component.
From delivered work to the invoice
The leverage of integrated order billing lies in automatic intake. Hours staff book today on the order are part of the period-end invoice draft tomorrow. Without CSV export, without Excel transfer, without manual entry. Weekly or monthly approval by team leads, corrections in the audit trail. Invoice draft generated automatically, review by accounting in preview mode, approval and send-out as PDF, ZUGFeRD or XRechnung.
Activity record as attachment
Activity records are often contractual in B2B service work, especially in consulting and IT engagements. teamspace generates them as PDF attachment to the invoice, XRechnung attachment in structured format, table per order with date, employee, activity, hours, filterable by order, period, employee, audit-proof linked to the time-tracking audit trail.
DATEV, Lexware and Sage integration
teamspace doesn’t replace accounting software, it integrates: DATEV in standard format, Lexware and Sage via standard connectors, incoming invoices captured digitally and pushed to DATEV, payroll preparation via DATEV LODAS and LuG.
Made in Germany, with activatable GoBD mode
Order billing touches accounting-relevant data. teamspace is with activatable GoBD mode for retention, ISO 27001 certified for information security, GDPR compliant with standard data processing agreement, hosted exclusively in Frankfurt am Main, with audit trail on every correction and lockable closed periods.
The contracting party is 5 POINT AG, a German stock corporation under German contract law.
In the 15-minute requirements check we walk through order billing on a sample.
Frequently asked questions about order billing
What's the difference between order billing and project billing?
Order billing applies to specific orders with defined components (fixed price, T&M, flat rate). Project billing applies to running projects, often longer-term in nature. In teamspace both logics share one platform, depending on complexity you use one, the other or both in parallel.
Do ZUGFeRD and XRechnung work as standard?
Yes. ZUGFeRD and XRechnung are included in every edition, no module surcharge. From 2025 all German companies have to be able to receive e-invoices, from 2027/2028 send-out becomes mandatory for many sectors. teamspace covers both standards.
How do down payment invoices work?
Per order you can issue down payment invoices with percentage or fixed amount, automatically by order phase. The final invoice then nets against the down payments with clear breakdown.
Can we post material costs and travel on the order?
Yes. Material costs with quantities and purchase price, travel with routes, expenses and hotel cost, receipt photo. With margin uplift configurable per order or customer.
How does DATEV handover work?
DATEV export for invoice, customer and posting data in the standard format, no CSV adaptation. Incoming invoices can also be captured digitally and pushed to your finance system through DATEV.
What about dunning?
Dunning with configurable escalation tiers (reminder, 1st/2nd/3rd dunning), automatically by period rhythm. Dunning fees and default interest calculated automatically, manual override possible.
Related invoicing features
Order billing reviewed in 15 minutes.
In the requirements check we discuss your order structure, billing mix and integrations.