Staff request leave in the browser, managers approve it with one click. Remaining leave, previous-year carry-over and expiry are calculated by the account itself, the deputy is fixed per request.
Overview
Managing leave costs time as long as requests come by mail and the remaining leave sits in an Excel list. Request, approval and absence belong in one place, where staff, managers and HR see the same thing.
In teamspace, staff submit their request themselves, managers approve it with one click, and approved absences are immediately in the team calendar and in planning. One place for request, approval and account, instead of four side by side.
The comparison
My leave
Staff choose the period, the system deducts weekends and public holidays and shows the remaining leave straight away. The manager approves with a green tick or rejects with a red cross.
Remaining leave after deduction
Weekend and holidays deducted
Leave account
Every employee has a leave account in the employee record. The annual entitlement is in the contract, for example 30 days. What has been taken, carried over or expired is settled by the account continuously.
Staff see their remaining leave at any time in their own login. If a remainder is about to expire, the system warns in time: the note already appears with the next request.
Why digital
“Our staff appreciate how simple the system is.”
Deputy
For each leave request a deputy is named. So before departure it is clear who takes over the daily business, not only when the first query comes in.
Approved leave can be taken back via a cancellation request, the same path back. If someone falls ill during their leave, the system writes the days back when the leave type provides for it.
Absence types
Special leave, overtime reduction or vocational school run the same request and approval path as recreation leave.
Recreation
Full or half days, with remaining leave visible straight away when choosing the date.
Overtime
Reducing extra work is its own leave type, with a deduction directly from the account.
Other
Create any absence types, approve them uniformly and show them in the calendar.
Holidays and part time
A leave day is not worth the same everywhere. Whoever works shorter on Fridays loses less working time on a free Friday than on a Thursday. teamspace accounts for this, instead of deducting a full day across the board.
The system also models half public holidays. If a half holiday coincides with a half leave day, the day stays free, without anyone recalculating.
First call
In 30 minutes we walk through your contract models, expiry rules and the deputy logic. At the end you see whether teamspace fits your HR work.
Part of the HR software
Leave, overtime, sickness and contract data live on the same employee. One upkeep, and the time account, employee record and payroll preparation calculate along. How the whole module connects is shown in the HR software overview.
To the HR softwarePayroll preparation
Approved leave and absence days are ready at month-end for payroll preparation. Employee and working-time data can be exported and reused in the payroll system.
That boundary belongs openly in the selection meeting: teamspace prepares the payroll data, the run stays where it already runs today.
Use cases
Six further areas of the HR software, each hung on the same employee.
Master data, contracts and documents in one place, protected per group.
Learn moreAttendance and project time per employee, with breaks and day limit.
Learn moreSick report with certificate, absences separated from sick days.
Learn moreThree calculation rules, account with thresholds, payout or time off in lieu.
Learn moreExport employee and time data, the run happens externally.
Learn morePer-diems by duration and country, receipts included.
Learn moreWhat leave management is
A leave management is the digital administration of leave requests, absences and leave accounts in one place. Staff request freely, managers approve, and the account carries forward entitlement, carry-over and expiry automatically. For service businesses with several departments it is the point where plannability and HR effort come together.
In teamspace, leave management is not a separate island tool but part of the HR software. The leave entitlement sits on the contract timeline, the absence appears in the team calendar, overtime reduction comes off the overtime account, approved days are ready for payroll preparation. Whoever maintains it once changes the reality for all downstream steps.
The practical gain lies less in the individual request than in the shared data basis. No one maintains a second list, no one asks about the current remaining leave, and no absence is missing in planning because it sat only in a mailbox.
Related modules
Leave touches time, project and billing. Here are the shortest routes there.
Attendance and project time on the same employee. Absences fill the time account up to the daily target.
Approved absences go into capacity planning, utilisation routes around them.
From approved project times comes the fee invoice, with the hourly rate valid on the booking day.
Contract models, expiry dates and deputy logic: in a short call we clarify what of it can be mapped in teamspace.
