If you work hybrid, you clock in sometimes at the office, sometimes at home, sometimes at a client's site. teamspace brings the three locations together in a single time record, lets everyone book their own office day, and shows the team who is in and when. One use case of workplace management.
The comparison
The same person sits sometimes at the office, sometimes at home, sometimes at a client's site. Attendance is captured differently at each location: the booked desk in the office, the browser clock-in at home, the installed web app on the move. In the end, everything lands in a single time record on the same member of staff.
K. Lang
Vertragszeit 40 h · Mo–Fr
Büro
Home-Office
Unterwegs
Eine Stundenaufzeichnung · Beginn, Ende und Pausen, lückenlos in einer Stundenaufzeichnung
Clocking in
Whether someone is at the office, in the home office or at a client's site makes no difference to the record. With a single click they clock in and out, and the system works out breaks itself according to the rules you have set. Start, end and breaks sit on the same day in the same record, in line with the ECJ ruling on working-time records.
The work location travels along as a category: office, home office or external work. Clocking happens in the browser, as an installed web app on the smartphone, or on the tablet that stands at the entrance as a terminal. How clocking works at home is covered in more depth on time tracking in the home office.
Why one system
Default schedule
A hybrid working day rarely has a fixed pattern for everyone, but almost everyone has their own. If you are regularly on site on Tuesdays and Thursdays, you set that as a default schedule: for each weekday it shows whether it is office with a reserved desk or home office. From an effective date, the schedule applies automatically, week after week.
If a single week shifts, no one has to touch the whole schedule. The individual day is overwritten, and the rest carries on. So only the exception has to be booked by hand; the normal case takes care of itself.
“Staff in both support and project planning can see orders and invoices. That was not possible before.”
Microsoft Teams
Appointments can be created in the teamspace calendar as a Microsoft Teams meeting and joined straight from the calendar; the invitation goes out automatically. Teams calls appear in an overview and in the CRM call list. The customer activates the connection with their own Microsoft account.
What teamspace deliberately does not do: take over the Teams presence status, or automatically suggest a desk based on the Outlook calendar. Everyone books their own office day. More on the scope is on the Microsoft Teams integration page.
Intro call
Tell us about your mix of office, home office and field work. We'll show you how that can be mapped in teamspace, from the booking through to the time record.
More from workplace management
Hybrid work is one of several areas of workplace management. The adjacent topics share the same spaces, bookings and user groups.
Shared desks that everyone books in advance for their office day, no more fixed seat.
Learn moreRooms, offices and parking spaces as bookable resources with capacity and equipment.
Learn moreClock in at home with the same login, with break rules and a gapless record.
Learn more
At a glance
The office day in the hybrid model is a use case of workplace management. How teamspace brings together booking, the default schedule, the staff overview and the available spaces is shown in the overview of the workplace management software.
To the workplace management softwareAnalysis
Because the work location is attached to every booking, it can be analysed. The home-office share appears as a metric in HR controlling, alongside sickness rate, overtime and utilisation. So management can see how much work happens at the office and how much at home, without anyone counting.
That is the basis for sober decisions about office space. If you can really analyse how often the office is full, you won't rent space for a full house that never materialises. For workforce planning in detail there is, alongside this, capacity planning, which takes leave, sickness and contracted working time into account.
In figures
What makes the difference between three separate tools and one system in which office, home office and field work come together.
one time account
office, home office and on the move on the same member of staff
and breaks without gaps
in line with the ECJ ruling on working-time records
office day booked
desk and parking space in advance, booked by yourself
edition included
in the same system as Teamwork and the core HR functions
Background
Hybrid work describes a model in which staff split their work between the office, the home office and being on the move, instead of sitting at the same place every day. Since distributed working became the norm, every service provider faces the same question: how do you keep attendance, hours and office occupancy together when not everyone is on site at the same time any more?
Most organisations solve this with three separate tools: an Excel list for attendance, the Outlook calendar for appointments, and a time-tracking system of its own. teamspace brings the three strands together in one system. Whoever comes into the office books their desk; whoever works at home or at a client's site clocks in with the same login; and whoever wants to know who is on site and when reads the staff overview.
The booking and attendance data sits in an ISO 27001-certified data centre in Frankfurt am Main, processed exclusively in the EU. The contracting party is 5 POINT AG, a German public limited company based in Darmstadt. Workplace management is part of the light edition and runs in the same system as Teamwork and the core HR functions.
Related modules
Anyone running office and home office in one logic usually also works with time, team and personnel data in the same system. Here are the shortest routes there.
Whoever is at the office, at home or on the move records their attendance and project time there, on the same member of staff, in the same login.
Boards, wiki, forum and team calendar for hybrid collaboration. Whoever plans the office day plans the team meeting at the same time.
Personnel file, leave and absences on the member of staff. A person's default work location lives in the same personnel master data.
Intro call
You show us how office, home office and field work are spread across your team; we show you what teamspace makes of it. Then you decide at your own pace.
Hybrid work has become standard. Most organisations nevertheless run the three worlds of office, home office and field work in separate tools: an Excel attendance plan, Outlook appointments, a separate time-tracking system. teamspace brings them together in one system, from booking the office day through to the time record on the same member of staff.
Browser in the home office, installable web app (PWA) on the move, tablet terminal or browser in the office: all routes book into the same record. Start, end and breaks sit without gaps in one time account, in line with the ECJ ruling on working-time records, and the work location travels along as a category. More on time tracking in the home office.
Wondering whether teamspace should carry hybrid work in your organisation? In a 15- to 30-minute call we’ll look at your mix of office, home office and field work and tell you honestly how it can be mapped.
Intro call
In 15 to 30 minutes we'll discuss your mix of office, home office and field work. You'll get an honest assessment of how that can be mapped in teamspace.
