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teamspace

ERP for professional services, set up for your industry.

teamspace is a cloud ERP for project-based service firms. Management consultancies, software vendors, IT service providers, systems houses, agencies and planning practices use the same nine modules, each set up the way their industry works.

4.8 / 5.0 ProvenExpert More than 20,000 users Since 1999
kühn & weyh SoftwareA+W Softwaretetronikbrandwerk consulting groupWoodmark Consulting AG
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Management consultancies Work at the client, bill from the office What counts in consulting Travel expenses by receipt photo Travel Log time at the client's site Mobile Activity report for sign-off Client No senior booked twice Planning Day rates by seniority Billing Consultants log their days once, the rest follows

ERP for professional services

An ERP for professional services is a different thing from an ERP for retail or manufacturing.

A classic ERP is built around goods: purchasing, warehouse, bills of materials, production, shipping. A service firm has none of that on the shelf. It sells the time and knowledge of its people. Its product is the hour, and hours come from projects, tickets and contracts. So different things matter: utilisation instead of stock levels, project budget instead of bill of materials, activity report instead of delivery note. The invoice comes from work done, not from goods shipped.

And not every service firm works the same way. A consultancy travels to the client and bills consultant days. An IT service provider lives on maintenance contracts and tickets with SLAs. A planning practice bills by HOAI work phases, an agency by budgets and third-party costs. teamspace covers these differences without being a different system for every industry.

Which industries is teamspace suited to?

  • teamspace is built for project-based service firms with 5 to 250 staff, above all management consultancies and IT service providers.

  • There are also dedicated industry solutions for software vendors, IT systems houses, agencies and architecture and engineering practices, for example with maintenance and licence contracts or fee invoicing under HOAI.

  • All industries work with the same nine modules on one data foundation: a logged hour sits in the project, on the invoice and in the report, with no export in between.

  • teamspace has been developed since 1999 by 5 POINT AG in Darmstadt, hosted in Frankfurt am Main, from €19 per user per month.

Industry solutions

We know how your industry works day to day.

A consultancy travels to the client, an agency handles lots of small jobs on request, a planning practice moves between office and site. So every industry needs different functions. Here are the ones that matter in your industry's daily work.

  1. Management consultancies

    How do consultants stay with the client without reports, receipts and planning piling up?

    Consulting means travel: hours are worked at the client, receipts collected on the road, and the client wants to see what they are paying for. Engagement structure, fee models and utilisation across practices and offices: this is what teamspace was built for.

    Working with teamspace
    • Expense claims
    • Fee models
    • Activity report
    • Utilisation per practice

    What counts in the industry

    • Travel Travel expenses by receipt photo, recharged Instead of a pile of receipts at month end.
    • Mobile Log time at the client in the web app Logged at the client's site or on the way home.
    • Client Activity report with client sign-off The client sees what they are paying for before the invoice.
    • Planning Conflict alert when scheduling If two projects need the same senior, you see it straight away. Enterprise edition.
    • Confidentiality Separate projects for competitors For consultancies working for competing clients at the same time.

  2. Software vendors

    Which client request gets the scarce development hours?

    Your own product, your own release cadence: paid adaptations and your own roadmap draw on the same development hours, while licences and maintenance run on as a recurring base. teamspace does not replace your development tool, it plans and bills around it.

    Working with teamspace
    • Release cadence
    • Licences & maintenance
    • Sprint board

    What counts in the industry

    • Planning Free development hours before you commit Instead of a date promised before anyone knows the hours. Enterprise edition.
    • Development Backlog and sprint, classic and agile Only what there is free capacity for goes into the sprint.
    • Sales From quote to work package in one click Instead of an adaptation that was built but never ordered.
    • Support Support contract with hour pool and SLA traffic light Instead of support running far beyond the agreed hour pool.
    • Licences Licence count per client on a key date Licences go up and down during the year, and the invoice still adds up.

  3. IT service providers

    How does nothing fall through the gap between projects and ongoing operations?

    An IT service provider works in two worlds: one-off projects and ongoing service. Requests come in by email, phone and monitoring, and without a system people work on whatever shouted last.

    Working with teamspace
    • Maintenance contract
    • Tickets with SLA

    What counts in the industry

    • Service Tickets with SLA traffic light and escalation Instead of working on demand. Office hours decide when the SLA clock runs.
    • Portal Self-service portal for your clients Clients report and track their tickets themselves.
    • Planning Scheduling by skill Instead of a weekly plan made on Monday morning from whatever is on fire. Enterprise edition.
    • Integration Tickets from monitoring via API Alerts become tickets, tickets become logged hours.
    • Steering Hour pool usage in view Visible before the pool runs out.

  4. IT systems houses

    How do reselling, field work and service come together for the same client?

    A systems house sources hardware and licences and provides service by effort or from an hour pool. Beyond project work, being reachable is what counts most. teamspace deliberately does not cover warehouse and procurement logistics.

    Working with teamspace
    • Licence reselling
    • Managed services
    • Renewals
    • Service contract

    What counts in the industry

    • Licences Licence count per client, reorders in view Instead of searching through individual documents.
    • Sales Price lists per client, updates in one go When the manufacturer changes prices, across many items at once.
    • Field Technicians log in the browser or on a tablet Logged where the work happens, on project, maintenance or ticket.
    • Service From rollout project to service contract In one click, instead of tracking the handover by hand.
    • Availability Service desk with SLA traffic light The promised response time stays in view.

  5. Agencies

    How does an agency keep track of lots of small jobs?

    Many jobs side by side, short turnarounds, constantly changing interim states, plus ad hoc client requests and a shifting circle of freelancers. Change orders are the rule, not the exception.

    Working with teamspace
    • Budget management
    • Media budgets
    • Mixed billing

    What counts in the industry

    • Jobs Jobs with owner, deadline and status Instead of interim states spread across three programs.
    • Client Client requests as tickets, bookable straight away Even the small job on request lands on the order.
    • Portal Client access to tickets, invoices and files The client sees their own status.
    • Team Freelancers at their own hourly rate Motion designer and copywriter log time on the same project. Enterprise edition.
    • Change orders Work done without an order line Becomes visible so it can be ordered after the fact.

  6. Architecture and engineering practices

    How do office and site stay on the same page?

    A planning practice runs several building projects in parallel, plans in the office, documents on site and bills under the HOAI fee scale. AVA, CAD and BIM stay in your specialist software, teamspace runs project, team and fees.

    Working with teamspace
    • HOAI calculator
    • Cumulative invoice
    • Time banks
    • Change orders

    What counts in the industry

    • HOAI Hours straight onto the work phase In the office and on site, instead of a separate timesheet.
    • Site Site diary with photos on the building project Instead of minutes and photos scattered across the network drive.
    • Travel Travel expenses to the kilometre, receipts by photo For site managers who spend a lot of time on site.
    • Planning Who is on which site when Instead of the wall calendar in the corridor. Enterprise edition.
    • Change orders Change orders with client sign-off With their own plan-vs-actual track, instead of disappearing into the base fee.

Your industry is not listed? For service firms beyond these six there is SME business software with all nine modules.

For an engineering firm, the entire workflow can be mapped. There is nothing I cannot map with it.

Alexander Fürst, Managing Director, EH Engineering GmbH

EH Engineering chose teamspace after a selection process covering more than ten vendors and replaced its island Excel solutions with one central system.
EH Engineering GmbH

Solutions by task and company size.

Not every question starts with the industry. These solutions start from a task or from the size of your team. You activate exactly the areas you need today and extend later, without losing data or configuration.

Connected, not scattered

Ten tools or one system.

Ten island tools

  • Copy hours from time tracking into the invoice by CSV.
  • Maintain customer data several times over in CRM, project tool and accounting.
  • Utilisation and margin only in the monthly review, from lists pieced together.
  • Every interface its own contract, its own update, its own login.
  • Tickets, projects and billing in separate systems with no shared view.
Recommended

teamspace as one system

  • Logged hours become an invoice line with no export.
  • Customer, project and staff entered once, connected across every module.
  • Utilisation, margin and forecast day-current from one source.
  • One login, one reporting layer, one permission model, no interface upkeep.
  • From ticket through project to invoice in one continuous chain.

A short call

Your industry, your starting point: sorted in 30 minutes.

In 30 minutes we look together at which modules matter first for your size and industry, and in what order a rollout makes sense.

Book a call

At a glance

teamspace fact sheet.

The key facts people usually ask about first when choosing software. Details are on the linked pages.

Vendor
5 POINT AG, Darmstadt, since 1999
Built for
Project-based service firms with 5 to 250 staff in Germany, Austria and Switzerland
Industries
Management consultancies, software vendors, IT service providers, IT systems houses, agencies, architecture and engineering practices
Reach
More than 20,000 users in around 400 companies
Modules
Nine modules on one data foundation: time tracking, project management, invoicing software, CRM, ticket system, teamwork, HR, workplace management, quality management
Hosting
Data centre in Frankfurt am Main, data processing in the EU only The data centre is ISO 27001 certified. The certification applies to the data centre, not to teamspace itself.
Price
From €19 per user per month on an annual term Shorter terms are available at a surcharge.
Interfaces
DATEV export, REST API, Microsoft Teams, e-invoicing as ZUGFeRD and XRechnung

Made in Germany

Every industry, the same data protection standard.

Sensitive business data such as engagements, time records, fees and customer contacts belongs in trusted hands. teamspace is developed in Darmstadt, operated in an ISO 27001 certified data centre in Frankfurt am Main and offered by 5 POINT AG under German law, with data processing in the EU only.

  • Data centre in Frankfurt Data centre in Frankfurt
  • GDPR compliant GDPR compliant
  • Developed in Darmstadt Developed in Darmstadt
  • 5 POINT AG since 1999 5 POINT AG since 1999

Other ways through teamspace

Prefer to start by feature or process?

The same software, sorted differently: by feature, by business process or as a comparison with individual tools.

Features and modules

All nine modules from time tracking to quality management, each explained with its use cases.

Learn more

The core processes of a service business

From sales through project delivery to business steering, thought through across modules.

Learn more

All-in-one software or silo solutions?

The comparison for service firms: when one system wins and when individual specialist tools still make sense.

Learn more

Frequently asked questions about the industry solutions

Which industries is teamspace suited to?
teamspace is built for project-based service firms, above all management consultancies and IT service providers. There are also dedicated solutions for software vendors, IT systems houses, agencies and architecture and engineering practices. All of them use the same software, each with the modules and workflows that matter first in their industry.
How is an ERP for professional services different from an ERP for retail or manufacturing?
An ERP for retail or manufacturing is built around goods: purchasing, warehouse, bills of materials, production and shipping. A service firm, by contrast, sells the time and knowledge of its people. An ERP for professional services therefore puts projects, time tracking, contracts, utilisation and the billing of work done at the centre. teamspace is such a system for project-based service firms, with solutions for consultancies, software vendors, IT service providers, systems houses, agencies and architecture and engineering practices.
Which problems does teamspace solve for service firms?
Above all the problem of separate programs: time, projects, contracts and invoices sit in different tools, and the same figures are re-entered by hand several times. Work gets lost along the way, such as the quick fix that never makes it into a contract. In teamspace every hour hangs on a project, ticket or contract and becomes the basis for the invoice.
Our industry is not on the list. Could teamspace still fit?
Often, yes, if you deliver and bill your work in projects, by time or under contracts. For service firms beyond the six industries there is SME business software with all nine modules. Whether it fits you is something we work out in a first call, including an honest no if it does not.
What company size is teamspace designed for?
Typically service firms with 5 to 250 staff. Small teams usually start with a few modules, larger ones also use capacity planning, the sales process and quality management from the enterprise edition.
Do we have to roll out all modules at once?
No. Start with the modules you need today, then activate others later. Data and configuration grow with you, a later extension is not a migration.
We want to start with a simple tool. Why teamspace, then?
Because with teamspace you start just as simply, without hitting a ceiling later. A lightweight tool is quick to set up, but as soon as you want to automate more or cover further areas, you face a move to a different program, with a data migration and fresh onboarding. With teamspace you stay in the same system and raise the level of automation step by step, from manual entry to end-to-end billing.
Can teamspace integrate with our accounting?
Yes. There is a DATEV export for invoice and booking data, plus REST APIs for custom interfaces. Incoming invoices can also be passed to your finance system via DATEV or API.
Can customers interact with us through the system?
Yes, via the customer portal. Customers see open tickets, status updates, time records and documents, password-protected and without an extra licence.
What does the rollout cost?
That depends on data volume, training scope and customisation. Our customer success team handles data migration, setup and training on request; €5,000 is a realistic rough guide. We discuss what a rollout could look like for you in a first call.
What does teamspace cost?
Prices are annual, per active user per month, from €19 in the office edition. Half-yearly (+10%), quarterly (+15%) or monthly (+20%) terms are also available. Notice period: 3 months on an annual term, 1 month on a monthly term. We work out the right edition for your size and industry in a first call, and all details are on the pricing page.

First call

Which solution fits your team?

In a first call we discuss which modules make sense first for your size and industry, and how a rollout could look for you.

Book a call